1. Registration
Presenters and facilitators are not exempt from registration fees. Presenters must register and pay for all days they plan to attend; presenters that attend only their session and no other events do not need to pay.
2. Hybrid Sessions
Workshop sessions run for one hour and fifteen minutes. All sessions will be interpreted and captioned. If your presentation will take longer, you must apply for a series of workshops.
In-person sessions will be held live at the Grand Hyatt Washington and recorded for the virtual audience. Virtual workshops will be conducted through Zoom and made available on NCIL’s conference platform. We will offer a presenter orientation to all presenters this summer – regardless of your presentation format. NCIL’s audio / visual team will handle all of the technical and access needs so that you can focus on your presentation.
3. Requirements
- Presentation and materials will be available to all registered conference participants. We will also record your session so that participants can access it after the live event.
- Submit your presentation materials, handouts if any, and a terminology list. More information in section 4.
4. Materials
Presenters must submit presentation materials by May 20, 2022. Your materials will be shared with sign language interpreters and CART writers to get familiar with the materials and terminology.
- NCIL will handle the production and distribution of accessible formats (plain text, audio, large print, and Braille) for all materials submitted by the May 20, 2022 materials deadline.
- Materials not submitted by May 20 MAY NOT be distributed or displayed during workshops. Presenters MUST submit their materials by May 20 in order to be able to display them in their workshops.
- Materials should follow these guidelines to improve accessibility:
- Avoid pictures, images, screenshots, and complex tables and graphs.
- If any of these items are critical to your presentation, provide a descriptive caption of the item.
- Use plain language or provide a plain language version of your presentation.
- Our attendees expect, and learn best when provided with print outs of presentation slides and relevant handout materials. To increase education and the application of concepts, we strongly encourage presenters to provide handouts.
5. Deadlines
This Call for Proposals is the only request that will be issued for speakers, group facilitators, or poster presentations for the 2022 Conference. NCIL’s Annual Conference Subcommittee carefully reviews each proposal and selects those that are, as a whole, relevant to this year’s Conference theme and are valuable to a cross-section of CIL, SILC, and IL Association staff, board members, consumers, and other IL advocates. No preference will be given to NCIL committees or affiliates. The Conference Subcommittee will review all proposals received by the deadline. The decisions of the Subcommittee are final.
- Proposal presenters and facilitators will be notified by Tuesday, April 5, 2022 about whether or not they have been selected to make a presentation or facilitate a group at the Conference.
6. Accommodations for Presenters
If you need any accommodations to present your workshop, please notify Angela Ellman at [email protected] no later than May 31, 2022. You will have an opportunity to request accommodations when you register for the conference, so these requests would be specific to accommodations needed as a presenter during the workshop.
If you have any questions about this form or the work of the Subcommittee, please contact Angela Ellman at [email protected].