About the NCIL Annual Conference Subcommittee

NCIL Statement on Fragrance-Free Events

The National Council on Independent Living has developed the following statement on the importance of attending events fragrance-free in order to ensure accessibility for all attendees.

Fragrance can be an access barrier!

To help make this conference accessible to participants for whom chemicals or fragrances are an access barrier, NCIL requests that you come fragrance-free. Please refrain from wearing any scented products or washing with them. This includes clothing that has been laundered with fragranced detergent or fabric softening products. Additionally, please completely air out any dry-cleaned clothing before wearing it to the conference. Read more information about how and why to be fragrance free.

Smoke can be an access barrier!

It is also essential that we maintain a smoke-free environment. If you smoke, please use the designated smoking area located outside the conference center. Please refrain from smoking near any other doorways or paths of travel. The hotel entrance at 11st Street will be the least polluted with cigarette smoke and vehicle exhaust. Unfortunately, it has steps. The Washington Center office building is attached to the Grand Hyatt and offers an accessible entrance to the hotel with minimal exposure to smoke and vehicle exhaust at the corner of 11th & G Streets NW.

Cell phones can be an access barrier!

Please turn off cell phones at all conference events and when requested.

Notice: The Grand Hyatt, Washington DC Currently Renovating Portions of the Hotel

NCIL advises caution for people with chemical and environmental sensitivities planning to attend this year’s annual conference due to extensive remodeling of the conference venue.

All guest rooms are being renovated including new furniture, bedding, carpet and paint. Remodeling started on the 11th floor, working downward. By the conference in July, all guestroom renovations will be complete, the lower floors and the 12th floor most recently. The lobby and conference rooms will not be renovated until after the conference. However, guest room windows open into the central atrium and might permit volatile remodeling chemicals to enter the hallways and conference area.

Off-gassing typical of new synthetic materials and furnishings like these can trigger or exacerbate chemical and other environmental sensitivities.

If such exposures concern you, consider reserving a room in one of NCIL’s overflow hotels, each within one block of the Grand Hyatt.

Marriott Metro Center

Overflow accessible rooms are available at the Marriott Metro Center, 775 12th Street NW, just one block from the Grand Hyatt. The rate is $249 per night (plus tax of 14.5%). Reservations must be made by June 25, 2013. Please call the hotel at 202.737.2200 for reservations. Be sure to identify yourself as a NCIL Conference attendee to receive the discounted rate.

Embassy Suites

Overflow accessible rooms are available at the Embassy Suites Convention Center, 900 10th St NW, just one block from the Grand Hyatt. The rate is $229 per night (plus tax of 14.5%). Reservations must be made by June 24, 2013. Please call the hotel at 202.739.2001 for reservations. Be sure to identify yourself as a NCIL Conference attendee to receive the discounted rate.