NCIL Board of Directors Nomination Process

Memorandum: Running for the NCIL Board

To: NCIL Members
From: NCIL Governing Board
Re: Running for NCIL’s Governing Board
Date: May 20, 2020

In anticipation of the NCIL Governing Board elections, we are once again strongly encouraging new people to consider running for officer, at-large, or regional representative positions, especially any emerging young leaders or individuals who are multiply-marginalized. Over the past few years, we have had many inquiries into the obligations of NCIL Board Members. Because many people have been surprised to learn of the extent of the cost and time requirements, we wanted to provide the following information on what is expected of every Board Member.

There are at least four (4) NCIL board meetings per year: one in the winter, two at the time of the NCIL Conference (the day before and the day after conference), and another in the fall. These meetings are typically in-person, but obviously they will be held virtually during NCIL’s virtual 2020 Annual Conference and the remainder of the COVID-19 pandemic.  Every few years, we may extend the length or our board meeting or hold an additional meeting to allow for strategic planning, additional board training, or a similar agenda item. All board members are expected to attend every board meeting. The winter and fall board meetings are 2 full days (9:00 a.m. – 5:00 p.m.), and the board member or their organization must cover all travel costs including airfare and hotel sleeping rooms. NCIL staff will go to the greatest lengths possible to locate hotels with the best possible sleeping room rates, and to provide the dates of the meetings well in advance so that Board members can purchase lower priced airfare.

Most Board Meetings are held in Washington DC; however, the fall meetings are usually held in other cities in order to allow members from around the country to attend meetings and to alleviate some of the high travel costs for Board members that do not live near D.C. The exact costs associated with being on the NCIL board will depend largely on the specific costs of traveling from where they live to Washington, DC and other meeting locations.

In addition, every NCIL board member is expected to actively participate on at least one NCIL committee or subcommittee, promote NCIL’s mission and guiding principles, and actively recruit new members for NCIL. All board members must be individual members of NCIL and must be staff, board, or other designated representative of a current CIL/SILC member. When urgent issues arise, we may hold a virtual board meeting.  A telephone option is always available for individuals who cannot access the internet / webinars. The absolute minimum time commitment required of board members is 3 – 4 hours per month, but ultimately depends on how involved the individual is with NCIL.

We are not providing this information to deter people from running for the NCIL board, but to make sure no one is surprised by the commitment once they are elected. Please feel free to contact Kelly Buckland, NCIL Executive Director, or anyone currently on the NCIL board with any questions or requests for further information.

NCIL Governing Board Open Position Descriptions

Position: Vice President

Reports to: President

Function: The function of the Vice President is to monitor the legislative and advocacy activities of NCIL, provide direction to and oversee the work of appointed advocacy subcommittees and task forces and act as liaison between the advocacy subcommittees and the Executive Committee. The Vice President shall serve in the capacity of the President at the President’s direction or during the absence of the President. The NCIL Vice President is eligible to serve two (2) full terms of two (2) years each.

Responsibilities:

  1. Chairs the NCIL Legislative and Advocacy Committee.
  2. Oversees the activities of the NCIL advocacy subcommittees.
  3. Identifies and recommends to the NCIL President, individuals to chair the various subcommittees
  4. Assists subcommittee chairs in identifying and recruiting individuals with talents and interests as subcommittee members.
  5. Oversees the development of subcommittee goals and objectives, and the progress towards achieving the goals.
  6. Provides technical assistance to subcommittee chairs as needed.
  7. Communicates regularly with advocacy subcommittee chairs and the NCIL Director of Advocacy and Public Policy or NCIL Advocacy staff.
  8. Understands and complies with the rules governing the organization.
  9. Assists the board in carrying out its fiduciary responsibilities, such as reviewing the organization’s financial statements, organizational budget and audit report.
  10. Actively participates in all NCIL fund raising and resource development activities.
  11. Provides monthly written reports to the Executive Committee and quarterly written reports to the Governing Board and membership.
  12. Convenes Legislative and Advocacy Committee conference calls as needed.
  13. Attends and participates in all Executive Committee conference calls and Governing Board meetings.
  14. Identifies individuals who may fill future Board positions and make leadership development and mentoring activities available to them.
  15. Provides input to NCIL President on Executive Director’s performance evaluation.
  16. Performs other duties as assigned by the NCIL President or Governing Board.

Requirements:

  • must be a staff, board or designated representative of a current CIL/SILC Member,
  • actively participated as a member of the NCIL board for at least two (2) years or as Chair of a NCIL Committee, Subcommittee, Task Force, or Caucus for four (4) years,
  • must maintain an Individual Membership within NCIL and the sponsoring CIL/SILC must maintain their CIL/SILC membership, and
  • must have the ability and willingness to meet all assigned responsibilities.

Position: Secretary

Reports to: President

Function: The function of the NCIL Secretary is to chair the Human Resource Committee and oversee activities related to NCIL’s human resource issues. The NCIL Secretary is eligible to serve two (2) full terms of two (2) years each.

Responsibilities:

  1. Chairs the Human Resource Committee.
  2. Coordinates membership recruitment, leadership development activities and identifies and recruits individuals to serve on the NCIL Governing Board.
  3. Convenes the Human Resource Committee as needed to review any grievances made against the organization, board or staff.
  4. Convenes the HR committee on a regular basis for review of the organization’s bylaws, personnel policies, standard operating procedures, executive director and board position descriptions, and other policies and procedures affecting the organizations operations, and Presents for approval, the committee’s recommended changes to the board.
  5. Understands and complies with the rules governing the organization.
  6. Assists the board in carrying out its fiduciary responsibilities, such as reviewing the organization’s financial statements, organizational budget and audit report.
  7. Actively participates in all NCIL fund raising and resource development activities.
  8. Attends and participates in all Executive Committee conference calls (meetings) and Governing Board meetings.
  9. Provides input to NCIL President on Executive Director’s performance evaluation.
  10. Performs other duties as assigned by the NCIL President or Governing Board.

Requirements

  • must be a staff, board or designated representative of a current CIL/SILC Member,
  • highly recommend active participation as a member of the NCIL board and/or as a member of the NCIL Human Resources Committee for at least two years.
  • must maintain an Individual Membership within NCIL and the sponsoring CIL/SILC must maintain their CIL/SILC membership, and
  • must have the ability and willingness to meet all assigned responsibilities.

Position: Diversity Committee Chair

Reports to: President

Function: The function of the NCIL Diversity Committee Chair is to advise and assist NCIL on ways in which to increase participation of individuals with disabilities from culturally diverse populations throughout the organization and its activities. The Diversity Committee Chair participates on the executive committee. The NCIL diversity chair is eligible to serve two (2) full terms of two (2) years each.

Responsibilities:

  1. Chairs the Diversity Committee.
  2. Identifies and recruits individuals with disabilities from culturally diverse backgrounds to participate in NCIL committees and subcommittees.
  3. Identifies individuals with culturally diverse backgrounds who may fill future Board positions and make leadership development and mentoring activities available to them.
  4. Understands and complies with the rules governing the organization.
  5. Assists the board in carrying out its fiduciary responsibilities, such as reviewing the organization’s financial statements, organizational budget and audit report.
  6. Actively participates in all NCIL fund raising and resource development activities.
  7. Coordinates the Diversity Caucuses and other activities at the annual NCIL conference.
  8. Provides input to NCIL President on Executive Director’s performance evaluation.
  9. Attends and participates in all Executive Committee conference calls (meetings) and Governing Board meetings. *
  10. Performs other duties as requested by the President and/or Governing Board.

Requirements:

  • must be a staff, board or designated representative of a current CIL/SILC Member,
  • must represent an underrepresented or diverse population,
  • highly recommend active participation on the Diversity Committee or a Caucus under the Diversity Committee for at least two (2) years,
  • must maintain an Individual Membership within NCIL and the sponsoring CIL/SILC must maintain their CIL/SILC membership, and
  • must have the ability and willingness to meet all assigned responsibilities.

Position: Member At Large

Reports to: President

Function: The function of a Member At-Large is to assist recruiting new NCIL members and in building a coordinated grassroots coalition to assist in advancing NCIL’s advocacy activities. A NCIL Member At-Large is eligible to serve two (2) full terms of two (2) years each.

Responsibilities:

  1. Actively participate on at least one (1) NCIL committee, subcommittee or task force.
  2. Recruits NCIL members by disseminating NCIL membership information in local, state and regional meetings, trainings and conferences.
  3. Works with the NCIL Vice President to identify current or pending advocacy issues on which NCIL will need to develop a position and provide input to the administration and/or congress as requested.
  4. Works with the Regional Representatives in identifying NCIL members who are experts in those national disability laws and/or policies for which NCIL does not have a committee or position.
  5. As requested, assist in identifying NCIL members who can provide testimony for NCIL at local federal hearings
  6. In conjunction with the Regional Representatives act as local grassroots coordinators to assist in expanding NCIL ability to respond to advocacy alerts and calls to action.
  7. Works with the Regional Representatives, Legislative and Advocacy Subcommittees and NCIL office to identify individuals to act as local coordinators in areas/states where there is no NCIL representation.
  8. Attends and participate in all NCIL Governing Board meetings. *
  9. Understands and complies with the rules governing the organization.
  10. Assists the board in carrying out its fiduciary responsibilities, such as reviewing the organization’s financial statements, organizational budget and audit report.
  11. Assist in fund raising and resource development activities.
  12. Informs others about the organization and identify and recruit new NCIL members.
  13. Identifies individuals who may fill future Board positions and make leadership development and mentoring activities available to them.
  14. Performs other duties as assigned by the President or Governing Board.

Requirements:

  • must be a staff, board or designated representative of a current CIL/SILC Member,
  • must maintain an Individual Membership within NCIL and the sponsoring CIL/SILC must maintain their CIL/SILC membership, and
  • must have the ability and willingness to meet all assigned responsibilities.

Position: Regional Representative

Reports to: Regional Representative Chair

Function: The primary function of the Regional Representative is to ensure communication between the NCIL members within their region, and the NCIL Governing Board, Executive Committee and NCIL office.

Responsibilities:

  1. Communicates regularly with NCIL members within the region regarding NCIL Board and NCIL Legislative and Advocacy Activities.
  2. Provides the NCIL Governing Board and NCIL office with input from the regional members regarding NCIL activities, policies or procedures.
  3. Assists in disseminating NCIL Legislative and Advocacy Alerts to the regional members and other advocates as requested.
  4. Actively recruits and maintains all levels of NCIL membership within THEIR region.
  5. Participates on regularly scheduled Regional Representative conference calls.
  6. Attends and participates in all NCIL Governing Board meetings.
  7. Understands and complies with the rules governing the organization.
  8. Assists the board in carrying out its fiduciary responsibilities, such as reviewing the organization’s financial statements, organizational budget and audit report.
  9. Actively participates in NCIL fund raising and resource development activities.
  10. Provides regional members with information related to the Governing Board and Executive Committee meetings.
  11. Coordinates advocacy activities with members in one’s own region related to NCIL’s “Day on the Hill” prior to, and during the NCIL Conference.
  12. Facilitates regional meetings during NCIL Conference.
  13. Provides technical assistance to members in the region regarding meeting with legislators, NCIL advocacy activities, and general advocacy techniques.
  14. Identifies individuals who may fill future Regional Representative or Board positions and make leadership development and mentoring activities available to them.
  15. Other duties as requested by the Regional Representative Chair or the Board.

Requirements:

  • must be a staff, board or designated representative of a current CIL/SILC member,
  • must live in the region the individual representing,
  • must maintain an Individual Membership within NCIL and the sponsoring CIL/SILC must maintain their CIL/SILC membership, and
  • must have the ability and willingness to meet all assigned responsibilities.

Position: Youth At Large

Reports to: President

Function: The function of a Member At-Large is to assist recruiting new NCIL members and educate NCIL members on advocacy issues and priorities of youth with disabilities. A NCIL Youth At-Large is eligible to serve two (2) full terms of two (2) years each.

Responsibilities:

  • Actively participate on at least one (1) NCIL committee, subcommittee or task force.
  • Identifies and recruits youth with disabilities to participate in NCIL committees and subcommittees.
  • Participates on regularly scheduled Youth Caucus and Youth Steering Committee conference calls.
  • Coordinates the Youth Caucus activities at the annual NCIL conference in conjunction with the Youth Steering Committee.
  • Attends and participate in all NCIL Governing Board meetings.
  • Understands and complies with the rules governing the organization.
  • Assists the board in carrying out its fiduciary responsibilities, such as reviewing the organization’s financial statements, organizational budget and audit report.
  • Assist in fund raising and resource development activities.
  • Informs others about the organization and identify and recruit new NCIL members.
  • Identifies individuals who may fill future Board positions and make leadership development and mentoring activities available to them.
  • Performs other duties as assigned by the President or Governing Board.

Requirements:

  • must be 26-or-younger at the time of the Youth At-Large election to be eligible for the position,
  • must maintain an Individual Membership within NCIL and the NCIL Youth Caucus, and
  • must have the ability and willingness to meet all assigned responsibilities.

This position is elected exclusively by NCIL Youth members.