Information for Presenters

1. Registration

Presenters and facilitators are not exempt from registration fees. However, this year NCIL will offer a discount to up to three presenters per accepted workshop. Presenters must register and pay for all days they plan to attend. Presenters that attend only their session and no other events do not need to register nor pay. Contact [email protected] for more information.

2. Workshop Sessions

Workshop sessions run for one hour and fifteen minutes. All sessions will be interpreted and captioned. If your presentation will take longer, you must apply for a series of workshops.

Sessions will be held live at the Grand Hyatt Washington and recorded and archived for the virtual audience. We will offer a presenter orientation to all presenters this summer – regardless of presentation format. NCIL’s audio / visual team will handle all of the technical and access needs so that you can focus on your presentation.

3. Requirements

  • Presentation and materials will be available to all registered conference participants. We will also record your session so that participants can access it after the live event.
  • Submit your presentation materials, handouts if any, and a terminology list. More information in section 4.

4. Materials

Presenters must submit presentation materials by May 1, 2023. Your materials will be shared with sign language interpreters and CART writers to get familiar with the materials and terminology.

  • NCIL will handle the production and distribution of accessible formats (plain text, audio, large print, and Braille) for all materials submitted by the May 1, 2023 materials deadline.
  • Materials not submitted by May 1 MAY NOT be distributed or displayed during workshops. Presenters MUST submit their materials by May 1 in order to be able to display them in their workshops.
  • Materials should follow these guidelines to improve accessibility:
    • Avoid pictures, images, screenshots, and complex tables and graphs.
    • If any of these items are critical to your presentation, provide a descriptive caption of the item.
    • Use plain language or provide a plain language version of your presentation.
  • Our attendees expect, and learn best when provided with print outs of presentation slides and relevant handout materials. To increase education and the application of concepts, we strongly encourage presenters to provide handouts.

5. Deadlines

This Call for Proposals is the only request that will be issued for speakers, group facilitators, or poster presentations for the 2023 Conference. The deadline to submit a proposal is 11:59 p.m. Eastern on January 31, 2023.

NCIL’s Annual Conference Subcommittee carefully reviews each proposal and selects those that are, as a whole, relevant to this year’s Conference theme and are valuable to a cross-section of CIL, SILC, and IL Association staff, board members, consumers, and other IL advocates. The Conference Subcommittee will review all proposals received by the deadline. The decisions of the Subcommittee are final.

  • Proposal organizers will be notified by February 17, 2023 about whether or not they have been selected to make a presentation at the Conference.

6. Accommodations for Presenters

If you need any accommodations to present your workshop, please notify Angela Ellman at [email protected] no later than May 1, 2023. You will have an opportunity to request accommodations when you register for the conference, so these requests would be specific to accommodations needed as a presenter during the workshop.

If you have any questions about this form or the work of the Subcommittee, please contact Angela Ellman at [email protected]