>> SLIDE 1 Growing Your volunteer Team Election 2016 and Beyond 2016 NCIL Annual Conference >> SLIDE 2 Find the GOTV Manual: www.ncil.org/votingrights >> SLIDE 3 Today’s Presenters - Michelle Bishop National Disability Rights Network - Sha Stephens Arkansas State Independent Living Council - Delores Tejada Community Resources for Independent Living >> SLIDE 4 Recruiting Volunteers >> SLIDE 5 Where to Recruit Volunteers - Decide on the Characteristics that the volunteers should have ranging from age, gender, place of residence. - Build a list of Consumers and members of the disability community who you see often -- Meetings, rallys, Chamber of Commerce Events -- Church, Colleges -- Word of Mouth -- Social Media, twitter Image: clip art of a person using a bullhorn Image: Volunteers making a difference in the lives of others (clip art of a person celebrating) >> SLIDE 6 Using Tools to recruit - Newsletters/Flyers -- Example: An image that says "Volunteer Opportunities: Call Donna Goldman - 301-962-5111 Ext. 1552 - Email blasts - Phone Contacts -- Image of a woman talking on the phone - Websites -- Example: Screenshot of a volunteer recruitment website that reads "CNBI: Seeing beyond vision loss. Volunteers wanted: vision mates, events and community giving, ambassadors, ambassador assistants, reception, office assistant." - Business Cards -- Example: Back of Business Card: "We need volunteers! Would you like to support a great cause? Experience a sense of pride and accomplishment? Meet like-minded people? Help promote independence among individuals living with a disability? For a volunteer application, go to ar-silc.org or call 501-372-0607 for information to join our cadre". >> SLIDE 7 Assigning Volunteers: Passions & Talents >> SLIDE 8 In A Nutshell - Get to know volunteer candidates better - Find out their passion -- Image: a person reading to children - Find out what the personal motivation is for being involved in the project - Identify the leaders that can take on task such as -- Voter Registration Outreach --- Image: Women registering women to vote -- Coordination of the logistics for the day --- Image: a word cloud in which the words "logistics" and "information" and "point" and "storage" can be read. -- Phone Banks --- Image: people speaking on the phone >> SLIDE 9 Building Your Team The One-On-One Conversation - The Questions -- Who? -- What? -- Why? Why? Why? - Probing Questions -- Transparent and Truthful: Reciprocal -- Personal but Professional - Round 2: The Catch Up 1 on 1 - Holding accountable Image: two people drink coffee while talking >> SLIDE 10 Building Your Team Pyramid Identification Image: A pyramid is divided horizontally and labeled as follows: Top tier: The 5 Leaders - like a part time job. Middle tier: The 50 Volunteers who interact on a recurring basis Bottom tier: The 500 Participants who interact once or twice They Choose: Self Identification = Accountability >> SLIDE 11 Managing “Problem” Volunteers >> SLIDE 12 Starting Strong to Avoid Problems - Recruit enough volunteers to avoid volunteer fatigue/wearing out who you’ve got - It is tempting to save time by skipping the one-on-one conversation, but… -- Volunteers will feel less connected to you -- It will be much harder to place volunteers effectively - Evaluate continually -- If a volunteer placement is challenging, consider moving the volunteer to other tasks -- “Level up” volunteers who are thriving to avoid volunteer boredom >> SLIDE 13 Problem-Solving Your Volunteers What to do when your volunteer… - Doesn’t play well with others - Runs hot and cold - Won’t do “menial” work - Offers services you can’t use or who has “brilliant” ideas and insists you adopt them - Becomes indispensable…and obnoxious - Doesn’t remember he or she volunteered >> SLIDE 14 Building A Base: Keep ‘Em Coming Back >> SLIDE 15 Keep Volunteers Coming Back - Appreciation of the time -- Provide membership benefits -- Investment of Time = to financial investment -- Recognize top volunteers Images: - Time equals money clip art - Clipart of a person next to the text "The real benefits' - A certificate of achievement >> SLIDE 16 Keep Volunteers Coming Back - Thank Volunteers -- Always provide lunch and/or snack --- Depending on length of event - Spend time interviewing Volunteers -- Personality (shy or outgoing) --- No facial judgement (looks can be deceiving) Match Volunteer to Ability >> SLIDE 17 Keep Volunteers Coming Back - Bringing out the Reinforcements -- People reinforce People -- TEAM WORK IS DREAM WORK -- Volunteers are not Robots --- Spend time with volunteers --- Join in on duties that you are asking them to do --- Aspire others to act by leading the way Image: A picture of penguins marching. A speech bubble is visible, but the words cannot be made out. Image: soldiers standing in line. >> SLIDE 18 Keep Volunteers Coming Back - Always feed volunteers - Provide name tags - Have volunteers to sign in for documentation - Mention volunteers during closing remarks or at other meetings - Always let the volunteer coordinator of the organization /college know how well volunteers assisted - As the leader of your organization, learn your volunteers by name if possible to give them a sense of ownership and pride. Image: clip art of a person saying "she knows my name!". >> SLIDE 19 Questions? Find the GOTV Manual: www.ncil.org/votingrights 2016 NCIL Annual Conference >> END PRESENTATION