2026 Advertisement & Exhibit Guide

Ad Specs

Ads can be submitted with or without bleed and will be displayed in full color with the following specifications:

• Size: 10″ x 7.5″ for Standard (4:3)
• Orientation: horizontal
• File types accepted: PDF, JPG, PNG, DOC/X; Publisher; Illustrator; Photoshop
• Deadline: Submit to: eleanor@ncil.org by June 15, 2026

Exhibitor’s Guide

Exhibits will be open Monday, July 20 from 8:00 a.m. to 5:00 p.m., Tuesday, July 21 from 8:00 a.m. to 12:00 p.m., and Wednesday, July 22 from from 8:00 a.m. to 12:00 p.m. Additionally, there will be two Exhibit Fairs on Monday between 11:30 a.m. to 1:00 p.m. and 2:45 p.m. to 4:00 p.m. Please note that Exhibitors are required to register separately for the conference in order to receive a name tag using the code EXHIBITOR2026. Exhibitors do receive a discount if they plan on attending all of the Conference events in addition to exhibiting. Please reach out to jenny@ncil.org to get this code.

Set Up

Please note that you may use the time to set up your spaces each day, although you can also leave your spaces set up from Sunday to Wednesday if you choose.

If you do need more time to set up, please reach out to jenny@ncil.org with extra requests.

• Sunday, July 19: 5:00 – 6:00 p.m. Eastern
• Monday, July 20: 7:00 – 8:00 a.m. Eastern
• Tuesday, July 21: 7:00 – 8:00 a.m. Eastern
• Wednesday, July 22: 7:00 – 8:00 a.m. Eastern

All exhibit spaces include a 6’ display table, two chairs, and a waste basket. Electricity and wi-fi are available by request.

Exhibiting Times

• Monday, July 20: 8:00 a.m. – 5:00 p.m. Eastern
• Tuesday, July 21: 8:00 a.m. – 12:00 p.m. Eastern
• Wednesday, July 22: 8:00 a.m. – 12:00 p.m. Eastern

There will be Exhibit Fairs on Monday, 7/20, from 11:30 – 1:00 p.m. and 2:45 – 4:00 p.m. During this time there will be no other activities scheduled for participants.

Move-Out

Exhibitor move-out is currently scheduled for 5:00 p.m. on Wednesday, 7/22. If you would like, Exhibitors can move-out at any point between Monday to Wednesday.

Virtual Exhibit Spaces

Virtual exhibit spaces can include:

• Up to 750 words
• Five links
• Two pictures

Submit your content to eleanor@ncil.org by June 15, 2026.

Shipping Items

The hotel works with FedEx to ship and store items. There are fees associated with this for both delivery and storage of items. If you need to use FedEx, please anticipate picking up your items on either Saturday, July 18, or Monday, July 20 as the FedEx office is not open Sundays. Please let NCIL know if you have any questions.

Accessible Formats

All print materials that are given to conference attendees must be available in large print, Braille, and plain text. NCIL staff will be happy to assist you in procuring alternate formats for your exhibits. Materials that are not distributed onsite can be posted to virtual exhibit spaces.

Please reach out to jenny@ncil.org for further information.