Resolutions

Memorandum: Call for Resolutions

The purpose of resolutions is for members to speak directly to what NCIL does and what NCIL stands for. A resolution, if adopted by the membership, is a formal opinion from NCIL or a commitment to taking action on a specific topic.

Resolutions must be received by June 24, 2020.

The President will appoint a task force to review all resolutions to determine their impact on each of the following areas:

  • NCIL’s Mission & Guiding Principles: Is the proposed resolution consistent / compatible? Is the proposed resolution national in scope?
  • NCIL’s Resources: Can NCIL implement the proposed resolution’s intent with current financial and staff resources?
  • NCIL’s Governance: Does the proposed resolution require any significant changes to NCIL’s Bylaws or Standard Operating Procedures?

The resolution task force will provide the NCIL Board with a one-page summary of the resolution and the potential impact in each area. The NCIL Board will make a recommendation to the membership to adopt or reject the resolution. The recommendation shall be in writing with a brief statement explaining the rationale for the Board’s recommendation. All resolutions, including a brief statement with the Board’s recommendation, will be included in the ballot sent to NCIL members. We will be sending a ballot to all members next week that will allow NCIL to amend its Bylaws to permit virtual voting on resolutions this year. Regardless of the voting process, our Standard Operating Procedures require us to release the call for resolutions. If the Bylaw amendment to allow virtual voting is approved by the membership, ballots to vote on any proposed resolutions will be released in early July.

Please note: only NCIL members – individuals and organizations – are eligible to submit a resolution for consideration.

No resolutions will be accepted after the June 24, 2020 deadline. The results of the vote will be announced at NCIL’s Annual Council Meeting on July 22, 2020.

If you have any questions, please feel free to contact us at ncil@ncil.org. Thank you.

Sincerely,

Kelly Buckland
Executive Director
National Council on Independent Living

NCIL Guide to Resolution Writing

Developed by: Maris Burton

A resolution, according to Robert’s Rules of Order 1990 9th Edition, is a motion that is so lengthy, important or complex that it is offered in writing. A resolution consists of three parts: the heading, the preamble, and the operative clause.

The heading contains where the resolution was introduced, the subject or topic of the resolution and who the sponsor(s) of the resolution is / are.

The preamble is used to give a brief history or background of the problem or issue that is being addressed. It may cite precedents, agreements, or a specific part of a law. The preamble almost always begins with “Whereas” followed by a comma.

The preamble is followed by the operative clause or clauses. This tells the reader what action the committee should take to solve the problem set up in the preamble. This should be the strongest part of the resolution.

An example of the resolution format:

Whereas, The… [text of first preamble clause];

Whereas, … [text of the next to last preamble clause]; and

Whereas, … [text of last preamble clause];

Be it Therefore Resolved, …That [stating action to be taken];

Resolved, That… [stating further action to be taken]

As stated in Robert’s rules “There are several variations on this format, however all formats must have a heading, preamble clause(s) and operative clause(s). The preamble is one long sentence without any periods. Each paragraph closes with a semicolon, after which a connecting expression such as ‘therefore”, or “therefore, be it”, or “now, therefore, be it” is sometimes added. When one of these phrases is included, no punctuation should follow it, and it should always be placed at the end of the preamble paragraph, never at the beginning of the resolving paragraph, thus:

Whereas, The… [text of preamble]; now, therefore, be it

Resolved, That… [state action to be taken].”

Remember to focus your energy on the action you want taken (operative clause), not the background information (preamble).